Help to set up companies

EXTRACT FROM THE PENAL REGISTER RECORD

To set up a company, you must provide the extract from the penal register record:

  • If you are a citizen of the Czech Republic or have a permanent residence permit in the Czech Republic, an extract from the Czech register is sufficient – our notary will arrange it for you (the extract is included in the price of establishing the company).
  • If you are an EU citizen without permanent residence in the Czech Republic, then for most EU member states our notary will process it for you (except for Italy, the Netherlands and Portugal). However, this will increase the time of your company formation by 1 to 20 days, depending on the country (the listing is included in the price of establishing the company).
  • If you are a citizen of a third country (and not a permanent resident of the Czech Republic), you must have a criminal record extract from your country (with an official and certified translation). An official translation is any translation made by a person listed in the Register of Experts and Interpreters and will be an official translation (with a round stamp). The cost of the listing and translation will be paid by you and the company’s incorporation will be extended by this time.
  • WARNING – always provide up-to-date statements (no older than 1 month)

DOCUMENT VERIFICATION ABROAD

How to proceed with the verification of the initial documents (Power of Attorney and Sworn Statement by the future Company Director) if you do not have permanent residence in the Czech Republic:

  • Clients in Slovakia can have their documents certified by any notary. Mutual verifications of the Czech Republic x Slovakia are recognised without further delay.
  • Clients outside the Czech Republic and Slovakia must have their documents authenticated by an authorised authority of their country. If the Czech Republic has a bilateral international legal aid treaty with that country, nothing further needs to be done (see e.g. the above-mentioned clients in Slovakia). 

    If this international treaty has not been concluded, it is necessary to have the document authenticated by a higher form of authentication after the signature has been verified, either by an Apostille if the countries are members of the “Hague Convention” (e.g. Great Britain, Switzerland, the United States of America, Germany, Austria, …), or by super-legalization, i.e. by authentication by the authorities of the relevant state and the Czech embassy in the relevant state (e.g. Canada).

    TIP: If you have your signature authenticated at the Czech embassy in the relevant country, the signature will be authenticated in the same way as if you had it authenticated by a notary in the Czech Republic, and no further action is required, or you can have the documents authenticated in the Czech Republic.

EXECUTION PROCEEDINGS AND INSOLVENCY

If any of the points below apply to you (or your associates) then please contact us first.

  • You are a long-term resident and/or citizen and/or from a risk country or tax haven.
  • You and/or your existing business is in execution proceedings or insolvency.

In these cases, an individual assessment by a notary is required to determine whether it is possible for the person to act as a partner or managing director.